a Better Money Manager!
the payables to your vendors is a routine, yet important part of
any business. You need tight control over your checkwriting, but
you would like to minimize the time involved. SouthWares Accounts
Payable is a great way to get better control over payables...with
less time and effort. SouthWares Accounts Payable is a complete
system for recording vendor transactions, writing checks, and tracking
vendor activity. You can quickly take care of all your routine and
not-so-routine payables tasks. You will be able to monitor your
payables situation at all times. Plus, cash planning lets you prepare
for your cash needs instead of just reacting to them.
Accounts Payable, you can:
Have complete and accurate vendor records at all times
which vendors are due to be paid n Plan for future cash needs
when each invoice gets paid, how much gets paid, and where the
check is sent
a check whenever you need one
sure you take advantage of vendor discounts
your payments when cash is tight
which invoices have questions that must be cleared up before payment
and make sure they dont get paid before they should
each vendors performance
your time only on the non-routine payment situations that need
Features of Accounts Payable
Extensive standard data
Payment status and priority
Automatic expense distribution option
Up to 99 pay to addresses per vendor
Excellence history per period for 5 years
Notes and optional Extended Data
Invoice, credit memos, prepaid invoices
Entry features customized per operator
Multiple A/P, Discount and Cash accounts
Allows one-time miscellaneous vendors
Option to cancel incorrect postings
Optional interface to Purchasing
Expense to Accounts or Jobs
Hold status for transactions with questions
Cash requirements forecasting
Automatic and/or individual selection of invoices to be paid
Hold payment on an invoice or vendor
Partial payment of an invoice
Optional separate check for an invoice
Pre-check authorization report
Manual and Void check processing
Single or batch check printing
Inquiry into open items and history
Check history inquiry and reporting
Aged analysis of open items
Trial balance to reconcile with G/L
Check registers and reports
Cash requirements report
1099-MISC forms or magnetic media
Cash basis accounting option
Recurring transaction subsystem
Optional interface to Cash Flow Ledger
Optional interface to Vendor Returns
Payable can help you answer such questions as:
much money do we owe to vendors?
we overdue on any invoices?
I get a check now for this C.O.D. package?
was this check paying?
which vendors have we been buying our office supplies?
invoices are currently in dispute with vendors?
can I be sure we dont write any checks to this vendor until we
get this matter cleared up?
much cash are we scheduled to need next week?
what accounts did we expense this invoice?
can I make sure all checks are approved before we print them?
vendors are most important to us?