Profitable Equipment Rentals
Equipment Rental you get a complete system
to process the pricing, renting, tracking, and management of your
rental contracts and equipment inventory.
Rental module integrates with SouthWares Distribution or
Service Management Series. This makes it an ideal solution for the business that
both rents and sells items. You can sell items and rent items
on the same orderl, and your invoices for rental contracts flow
into the Normal Invoicing Process history and reporting options
available for other SouthWare invoicing products. And if you service
your equipment, SouthWares Service Management modules integrate
to give you a complete sales/rental/service solution.
Equipment Rental you can:
create a rental contract from any normal SouthWare billing entry
inventory items, services, or other types of line items handled
by the billing entry program to a rental transaction.
availability and scheduling conflicts for each rental item.
items which are past due for return.
various rental pricing structures with the system automatically
figuring out which rental unit (hours, days, weeks, etc.) to use
for each rental transaction.
Rental Items by specific Tracking Number or by quantity only.
rent and analyze kits or combinations of items via Inventory/Control
Standard Bills and Kit Codes.
special commission and taxing override situations.
rental inventory between locations with the option to treat these
as sub rentals for additional control.
on scheduled deliveries and pickups of rental items from customer
customer and rental ID rental performance.
Features of Rental Department
Rental ID Database
Rental ID can be linked to Sales and Service
Base rate for rental table
Serial number tracking option
Other info such as bin location, turnaround requirements
5-year period history totals
Rentals, sales, and service in single transaction
Option to sell or exchange rental items
Allows different rental period for each item on a contract
Option for long-term contracts with periodic billing
Incorporated in normal SouthWare Invoicing
Integrated rental/sales invoice history
Rate Structures and Rate Tables
Up to 10 Units/Rates per Table
Multipliers or flat amounts
Optional minimums and rounding options
Option for automatic best price
Cutoff times and weekend pricing
Automatic tracking of availability
Calendar view to schedule future rentals
Notification of scheduling conflicts
Rental ID and Tracking Number Inquiry
Rental Contract Inquiry
Numerous management reports including contract status,revenue,
return on investment, item analysis, etc.
with SouthWare Excellence Series
Share locations and product categories with Inventory/Sales
Use Service Management to track repair costs and history for rental
of Rental Situations you can handle include:
a Rental Transaction from any SouthWare Billing Entry program (Order
Entry, POS, Service or A/R Invoicing).
Checking the Scheduling Availability for any item. This is automatically
tracked by the system to help you keep track of when items are supposed
to be where and to identify conflicts in scheduling.
Selling supplies with a rental ό Using Standard Bills to easily
enter package or kit combinations of rental items, sales items,
Selling a rental item ό Doing periodic billing on a long-term
Requiring security deposits
Charging the best rate for the rental period of time
Printing the Contract form for a rental